PrivacyPolicy.

Last updated: November 15, 2026

This policy explains how Astoness Japan Corp. handles personal information that we receive from people who apply for a position with us. It applies to job applicants only. It does not cover any other service, because we do not currently offer one that collects personal information through this website.

1. Who we are

The operator responsible for your personal information (the “controller” under the GDPR) is:

• Astoness Japan Corp.
• 2-20-6-2A Yayoicho, Nakano-ku, Tokyo, Japan
• Representative: Yoshihiro Hori, CEO

To contact us about your personal information, use the personal information request form.

2. Information we collect

When you apply through our application form, we collect what you enter: the position you apply for, your name, email address, country and city of residence, whether you are eligible to work in Japan, your earliest start date, your education, a summary of your experience, links you choose to share, your motivation for applying, and, for part-time positions, your weekly availability.

If we move forward with your application, we may also receive documents you send us by email, such as a résumé or CV, and we create records of the selection process, such as interview notes.

We do not ask for sensitive information, such as health, beliefs, race, or family details. Please do not include it in your application.

3. Why we use it, and our legal bases

• To review applications and decide whether to proceed.
• To contact you about the selection process, including interviews.
• To make hiring decisions and, if you are hired, to carry out the procedures that follow.
• To keep records of the selection process and to respond to your requests about your information.
• To comply with the law.

We do not use applicant information for marketing, we do not sell it, and we do not make hiring decisions by automated means alone.

If the EU or UK GDPR applies to you, we rely on the following legal bases: taking steps at your request before a possible employment contract; our legitimate interest in assessing and selecting candidates; compliance with legal obligations; and your consent where we ask for it. Under Japanese law, we use your information only within the purposes stated above and tell you if we need to use it for another purpose.

4. Sharing and service providers

We do not provide your personal information to third parties without your consent, except where the law requires it. We use the following services to handle application data:

• Google (Google Forms, Google Drive and Google Workspace) to receive and store applications and related files.
• Cloudflare to deliver this website. Like any web host, it processes technical data such as IP addresses in order to serve pages.

These providers act on our behalf and may use your information only to provide their services.

5. Transfers outside Japan

We are based in Japan. Google and Cloudflare operate globally, so your information may be stored or processed in the United States and in other countries where they have facilities. Those countries may have personal information protection rules that differ from Japan’s. We use these providers under their published terms, which include their own data protection commitments, and we limit the information we send them to what the selection process needs. If you are in the EU or UK, your information is transferred to us in Japan, which the EU and the UK recognize as providing adequate protection for personal data.

6. How we protect it

Application data is stored in a restricted workspace that only authorized members can access. We keep access to the minimum needed for the selection process, we do not send application data by unprotected means within our own team, and we review who has access when the team changes.

7. How long we keep it

We delete application information one year after the selection process ends. If you are hired, relevant information becomes part of your employment records, which are handled separately.

8. Your rights

You may ask us to tell you whether we hold your personal information and to give you access to it, to correct it, to suspend its use, or to delete it. If the EU or UK GDPR applies to you, you also have the right to restrict our processing, to object to it, to receive your information in a portable format, and to withdraw any consent you have given. Withdrawing consent does not affect processing that took place before you withdrew it.

9. How to make a request

Use the personal information request form. We will ask you to confirm your identity, for example by replying from the email address you used to apply, before we act on your request. We reply by email within a reasonable period and, if the GDPR applies, within one month. We do not charge a fee for requests, unless a request is clearly excessive or repeated.

10. Complaints

If you are not satisfied with our reply, you can lodge a complaint with the Personal Information Protection Commission of Japan. If you are in the EU or UK, you can also complain to the data protection authority in your country.

11. Providing information is voluntary

Providing your information is up to you. If you leave out information we need, such as your contact details, we may not be able to consider your application.

12. Cookies

This website does not use cookies for advertising or analytics.

13. Changes to this policy

We may update this policy. The date at the top shows when it was last changed.

14. Contact

Astoness Japan Corp., 2-20-6-2A Yayoicho, Nakano-ku, Tokyo, Japan. For any question about your personal information, please use the request form.